How to Use Karobar | Web Version | #3 Inventory (Items & Stock Management)

The Inventory section in Karobar is the backbone of your business operations.
If your stock is wrong, your profit and reports will also be wrong.

In this guide, you’ll learn how to add items, manage stock, and avoid costly mistakes.

🧭 What You Will Learn

• 
  How to add items properly
  
• 
  How to manage stock quantity
  
• 
  Why negative stock appears
  
• 
  How to set correct pricing
  
• 
  Common inventory mistakes
  

📦 What is Inventory?

Inventory =
👉 All the products you buy and sell

With Karobar inventory, you can:

• 
  Track stock levels
  
• 
  Set pricing
  
• 
  Avoid losses
  
• 
  Monitor low stock
  

🧱 Step 1: Open Inventory Section

From Dashboard:

➡️ Click Inventory

You will see:

• 
  Items list
  
• 
  Search bar
  
• 
  Category filters
  
• 
  Stock quantities
  

➕ Step 2: Add New Item

Click:

➡️ Add New Item

Fill the details:

🔹 Basic Info

• 
  Item Name
  
• 
  Category
  
• 
  Item Type (Product / Service)
  

🔹 Stock Details (Critical)

• 
  Opening Stock
  
• 
  Unit (PCS, KG, etc.)
  
• 
  Sales Price
  
• 
  Purchase Price
  

👉 Skipping this leads to wrong reports

🔹 Optional

• 
  MRP
  
• 
  Wholesale Price
  
• 
  Low Stock Alert
  

Click:

✅ Add Item

⚠️ Why Stock Shows Negative?

Example:

👉 -1 PCS, -2 PCS

This means:

❌ Sales recorded before stock entry
❌ No opening stock

✅ How to Fix

Option 1:

• 
  Edit item → Add opening stock
  

Option 2:

• 
  Record purchase entry
  

🧾 Step 3: Use Categories

Create categories like:

• 
  Hardware
  
• 
  Bulb
  
• 
  Adhesive
  

👉 Helps in:

• 
  Organization
  
• 
  Better reporting
  

🔍 Step 4: Filters & Sorting

Sort by:

• 
  Quantity High → Low
  
• 
  Quantity Low → High
  
• 
  Name A → Z
  

👉 Helps identify:

• 
  Low stock
  
• 
  Fast-moving items
  

⚙️ Step 5: Inventory Settings

Go to:

➡️ Settings → Inventory Settings

Key features:

• 
  Barcode scanning
  
• 
  Low stock alerts
  
• 
  Default unit
  
• 
  Decimal settings
  

🚨 Common Mistakes

❌ No opening stock

❌ Sales without purchase

❌ Price set to zero

❌ Using “Unknown Item”

💡 Pro Tips

✔ Always record purchase first
✔ Check stock weekly
✔ Avoid duplicate items
✔ Set proper pricing

📊 Example

Item: 9 Watt Bulb
Stock: -6 PCS

👉 You sold 6 without adding stock

Fix:

Purchase = 10

👉 Final stock = 4

🧠 Final Thought

Inventory is not just a feature —
👉 it’s your business control system

If managed correctly:

• 
  Your profit becomes accurate
  
• 
  Your decisions improve
  
• 
  Your business grows